Job Description.
Key Responsibilities Executive support & scheduling:
- Manage the CEO’s calendar, including internal meetings, stakeholder engagements, partner discussions, and external appointments, prioritizing by urgency and business impact.
- Coordinate meeting invites, prepare agendas, circulate pre‑reading materials, and ensure follow‑ups and action items are tracked.
- Handle last‑minute changes, travel‑related conflicts, and urgent calls with minimal disruption.
Communication & correspondence:
- Screen and manage emails, calls, and messages directed to the CEO; respond to routine queries and escalate critical matters promptly.
- Draft, edit, and proofread emails, reports, presentations, and official correspondence on behalf of the CEO, maintaining a professional and brand‑aligned tone.
- Act as the primary liaison between the CEO and internal teams (Operations, HR, Finance, Sales, IT) as well as external vendors, partners, and government/ regulatory bodies where applicable.
Travel, logistics & office coordination:
- Plan and coordinate domestic and (if required) international business travel: flights, accommodation, transport, documentation, and expense tracking.
- Organize internal and external meetings, including venue booking, catering, A/V arrangements, and virtual meeting links for cross‑functional teams.
- Support general office administration for the CEO’s office: stationery, documentation, vendor coordination, and internal stakeholder requests.
Documentation, records & projects:
- Maintain confidential files, records, and minutes of key leadership meetings; ensure important documents are well‑organized and securely stored.
- Assist the CEO with project support: tracking deliverables, preparing progress reports, analyzing basic data, and coordinating required inputs from different departments.
- Support ad‑hoc initiatives such as board meetings, investor communications, or special events related to the Rentocart platform and brand.
Skills & Qualifications Essential:
- Excellent spoken and written English; working knowledge of Hindi and/or Bengali (preferred for local engagements).
- Strong proficiency in MS Office / Google Workspace (Docs, Sheets, Slides, Calendar, Gmail), email management, and basic presentation‑design skills.
- Ability to prioritize, multitask, and meet deadlines in a dynamic tech‑driven environment.
Preferred:
- Experience in IT, e‑commerce, or consumer‑tech / rental‑based platforms is a strong plus.
- Familiarity with CRM tools, messaging platforms (e.g., Slack / Teams), and basic financial or HR documentation (invoices, payslips, KYC processes).